Job Summary

Facilities Administration:

• Source for FM-related work vendors.
• Raise PRs for FM-related work.
• Apply for Jurong Island temporary passes for FM contractors.
• Goods Receipt (GR) all FM work done.

• Maintain comprehensive records of all departmental documents to support audits and other regulatory or operational requirements.

Contract Management:

• Prepare tender specifications/requirements and manage the entire tender process.
• Oversee projects from the implementation stage to the closing stage.
• Manage IFM/MA and term contractors.

Project Management:

• Conduct utilities assessments and feasibility studies for R&D equipment and lab setups.
• Ensure proper facility installations and renovations are carried out on-site.
• Manage the repair and maintenance (R&M) of all FM systems.
• Plan and track all maintenance works to ensure FM equipment is in good working condition.
• Cover all FM-related systems.
• Carry out other tasks, duties, and projects as assigned by management.

Preventive Maintenance:

• Plan, establish, and execute preventive maintenance contracts/works.
• Escort vendors/contractors as needed.
• Attend to faults and customer feedback arising from day-to-day operations.
• Investigate root causes of failures and provide timely and constructive updates to all stakeholders.

Continuous Improvement:

• Constantly review and adopt new technologies.
• Suggest improvements to existing systems and work processes.
• Explore and lead continuous improvement projects.
• Build rapport with internal and external customers to improve customer satisfaction.

Job Requirements:

• Minimum 3 years of experience in building/facility maintenance and services.
• Experience in handling and supervising service personnel in lab environment is preferred.
• Familiarity with procurement/tender processes and project management skills.
• Independent, possess good team spirit, and willingness to learn and take on more responsibilities as needed.