The Role

This role ensures the Programme Office's financial and administrative operations run smoothly and in full compliance with funding governance requirements, providing a solid operational foundation for the Programme's research activities.

• Oversee the day-to-day financial administration of the Programme, including budget tracking, disbursement of funds across award recipients, and financial reporting in line with funding governance requirements.
• Work in close partnership with the host organisation’s finance and procurement policy requirements
• Manage general office administration for the Programme Office, including procurement, vendor and contractor management, records management, and coordination of Programme Office logistics.
• Support the preparation of financial reports and audit documentation for the Programme's Advisory Committee and relevant governance layers, given the Programme's funding of up to S$250 million over RIE2030.
• Maintain accurate tracking of expenditure against the Programme's research portfolio, flagging variances or risks to the Programme Office Directors in a timely manner.
• Support onboarding and administrative processes for new award recipients, research teams, and Programme Office staff.
• Ensure the Programme Office's administrative and financial processes comply with relevant institutional, national and funding body policies.

What We're Looking For

• A degree in finance, accountancy, business administration, or a related field.
• Several years of relevant experience in finance and/or office administration, ideally within a research, academic, or grant-funded environment.
• Strong working knowledge of budgeting, financial reporting and compliance processes, particularly in relation to grant or research funding.
• Excellent organisational skills and attention to detail.
• Proficiency with financial and office management systems (e.g. accounting software, procurement platforms).
• Strong interpersonal and communication skills, with the ability to support multiple stakeholders across the Programme Office.

Experience

Experience required: Min 6 years of relevant finance and/or office administration experience, preferred with awareness of the research or grant funding landscape