Space Inventory & Occupancy Management

• Maintain accurate space inventory and occupancy records across A*STAR campuses within the Space and Infrastructure Management System (SIMS).
• Update and validate individual occupancy records, including personnel tagging, workspace/laboratory assignments, and changes due to onboarding, offboarding, relocations, reorganizations, and space reallocations.
• Coordinate with research institutes, business units, and project teams to ensure approved space and occupancy changes are accurately reflected in SIMS.
• Reconcile space inventory, floor plans, occupancy, and allocation records to ensure data accuracy and integrity.
• Monitor campus-wide space supply, demand, occupancy, and allocation to support operational reporting.

Space Allocation & Systems Management

• Coordinate and administer space allocation requests in accordance with A*STAR's space governance framework.
• Support space allocation decisions by maintaining accurate inventory and occupancy data.
• Serve as a key user of SIMS, ensuring data integrity and maintaining digital records of space inventory and allocations.
• Prepare reports, dashboards, and analytics on occupancy, space utilization, allocation status, and inventory to support planning and decision-making.

Stakeholder Coordination & Governance

• Liaise with research institutes, corporate offices, facilities teams, and project stakeholders to coordinate space and occupancy updates.
• Provide guidance on space inventory, occupancy management, and allocation processes.
• Ensure space records comply with A*STAR's policies and governance requirements, maintaining complete documentation for audit purposes.

Requirements

• Degree in Facilities Management, Architecture, Engineering, Real Estate, Urban Planning, Business Administration, or a related discipline.
• At least 3 years of relevant experience in space planning, facilities, workplace, campus, or infrastructure management, preferably within the research or healthcare sectors.
• Experience with CAFM/IWMS platforms, space management systems, or digital space inventory tools is an advantage.
• Strong analytical, organizational, and data management skills with attention to detail.
• Proficient in Microsoft Office (especially Excel and PowerPoint); familiarity with CAD, BIM, or space management software is an advantage.
• Good understanding of space utilization, workplace planning, and space management principles.