Senior Associate, Office of Grants Administration

The Office of Grants Administration serves to provide oversight in grants management and compliance, in order to promote effective stewardship of the approximately SGD$2B of RIE funds managed per tranche by A*STAR as an Implementing Agency or as a Grant Intermediary/Coordinating Office.

The responsibilities of the Senior Associate include, but is not limited to, the following:

Secretarial, Administrative and Logistical support

• Support for grant review meetings, including scheduling, material collation, venue booking, online meeting coordination, meeting setup, catering, travel, accommodation and flight arrangements for reviewers.
• Support for ecosystem grant events such as roadshows and briefings on grant policies and funding initiatives
• Support for internal A*STAR events such as training workshops and engagement sessions
• Support for OGA administrative matters such as procurement and other back office tasks.

Grant Communications

• Front general communications on grant queries to internal and external stakeholders
• Coordinate and tracking of responses from other grant OICs for queries on specific grant schemes or processes
• Preparation and dissemination of eDMs and other grant circulars

Grant Processes and Documentation Management

• Collation and first level checking of grants documentation:
  • Proposal completeness and PI debarment checks
  • Progress report submission and KPI verification checks
  • Claims checks
• Data collation and cleaning for grant reports
• Updating and upkeep of data entries on digital systems
• Archiving of grants documentation
• Assisting grant OICs and grant Heads in audits
• Assist internal and external stakeholders with routine grant administration issues

Requirements

• At least 5 years’ experience, preferably in public sector, with at least 3 years’ experience in event management, administrative and/or grants support
• Meticulous, well-organised and detail oriented
• Able to manage multiple workstreams concurrently
• Able to work collaboratively and communicate well, both written and oral, with internal and external stakeholders
• Willing to work across different time zones and travel between two locations
• Proficient in MS Office suite applications, general IT applications, data collation and cleaning
• Experience with event management, grants administration and/or government administration will be an advantage