Job Description

The responsibilities of the officer include, but is not limited to, the following:

• Provide general secretarial, administrative, and logistical assistance to the team/department eg. meeting scheduling, material collation, venue arrangements, agenda preparation, tracking follow-ups, minuting writing, making travel arrangements and verifying travel invoices and claims.
• Perform effective knowledge management and documentation control via regular housekeeping and archival.
• Request and consolidate information and reports and help prepare presentation materials.
• Assist with requests and queries from internal and external stakeholders
• Coordinate and organize events, meetings and engagements on various meeting platforms.
• Support SERC advisors, in terms of scheduling, logistics and claims processing.
• Manage goods receipt and procurement requests for SERC, ensuring compliance, accuracy, and timely fulfilment to ensure smooth operations.
• Perform finance-related tasks such as preparation of budget memo, budget monitoring, etc.
• Covering PA to Executive Director and Director as/when necessary.
• Handle other ad-hoc tasks assigned
  
  

Job Requirements

• Diploma in any discipline, with 2-5 years of relevant working experience
• Proficient in Microsoft Office Suite (in particular Word, Excel and Teams) and in managing online platforms such as  Zoom and Webex 
• Good communication (written and verbal) and interpersonal skills
• Highly resourceful, proactive and result-oriented, with good analytical and problem-solving skills
• A good team player