Associate/Senior Associate, Office of Grant Administration (Horizon 3)

Responsibilities

1. Provide administrative and logistical support for meetings, events and workshops (scheduling of meetings, collation of materials, venue setup, making travel arrangements for international reviewers, request of parking coupons, processing of honorarium, etc) 
2. Data entry, extraction, cleaning, maintenance and compilation of project information, grant performance statistics for reporting, mid term review and audit.
3. Front general communications on grant schemes and processes to internal and external stakeholders.
4. Collation, checking and verification of grants documentation (proposals, daims, progress & final reports)
5. Housekeeping and archiving of documentation pertaining to grants
6. Provide administrative support for awarded grants through digitial grants management systems.
7. Other ad-hoc duties that may be assigned

Requirements

1. 3 - 5 years administrative experience
2. Meticulous, well-organised and detail oriented, and able to multi-task
3. Able to work collaboratively with internal and external stakeholders
4. Good written and oral communication skills
5. Proficient in MS Office suite applications and general IT applications
6. Experience with event management, grants administration and/or government administration will be an advantage