Job Description

Purpose of Job

This position is responsible for leading the planning, execution, and delivery of multiple Addition & Alteration (A&A), fit-out, refurbishment and workplace transformation projects across research laboratories, offices spaces and associated supporting facilities.  the strategic planning and development of facilities in support of the workspace (research and office) needs. The incumbent will manage the full project lifecycle, ensuring projects are delivered safely, on schedule, within budget and in compliance to A*Star standards and relevant regulatory requirements.

This role requires close collaboration with research stakeholders, corporate office stakeholders and end users, consultants, contractors, facilities management team and senior management to ensure the workplace project supports operational and research objectives while minimizing disruption to business operations.

Key Accountabilities:

Project Delivery – 

Lead and manage multiple workplace projects, including:

§  Office fit outs and renovation

§  Research facilities upgrades

§  Laboratory A&A works

§  Workspace reconfiguration and optimization projects

§  Infrastructure improvement includes system upgrades

Appoint relevant consultant & contractors to support the delivery of the project

Oversee projects from planning, design development, procurement, construction, commissioning, and handover.

Ensure projects are delivered according to scope, quality, cost and within time.

Stakeholder Management & Implementation – 

Serves as the primary point for research units, business units, end users and senior stakeholder throughout project implementation.

Manage expectation and resolve project issues through effective communication and stakeholder engagement.

Collaborate with facility team, and stakeholders/ users at each site to understand specific needs, align on objectives, and ensure smooth delivery of projects. Manage change requests from stakeholders and project team members

Design and Construction Management:

Coordinate and manage external consultants, architects, engineers, quantity surveyors, and contractors.

Review design proposal and construction methodologies to ensure alignment with operational requirements.

Facilitate design reviews and ensure compliance with workplace standards, building codes and regulatory requirements.

Oversee site activities and monitor contractor performance, progress, quality and safety.  

Contract and Procurement Management:

Support tender preparation, evaluation and award processes

Administer project contracts and monitor consultant and contractor’s deliverables

Manage change order, variation claims, and project cost control

Ensure procurement activities comply with organizational policies and governance requirement

Familiar with PSSCOC form of contract

Operational Continuity and Risk Management:

Plan and execute projects within occupied office and research environments while minimizing operational disruptions

Ensure compliance to workplace health, safety, security, and environmental requirements

Conduct risk assessment and implement mitigation measures for project execution.

Experience & Qualification

• Minimum 10 years of relevant experience in project management, construction, fit out or facilities development.
• Bachelor’s degree in Engineering, Architecture, Project Management, Quantity Surveying, or related discipline. M&E engineering degree is preferred.
• Professional project management certification such as PMP or equivalent is preferred. Professional registration with the board will be advantageous.  
• Proven track record in delivering workplace fit-out, refurbishment, and A&A projects.
• Experience managing projects within research institutions, laboratories, healthcare or technical knowledge intensive environment is highly desirable.
• Experience in managing multiple concurrent projects within budgets ranging from small scale refurbishment to major workplace transformation initiatives.

Technical Competencies

Strong knowledge of:

• Building construction and fit out practices
• M&E systems
• Workplace design and space planning norms
• Laboratory and research facilities requirements
• Contract administration and procurement
• Project scheduling and cost management
• Health, safety, and regulatory compliance.

Soft skills:

• Excellent stakeholder management skills and strong communication skills.
• Able to think creatively, to integrate different information to draw insights and apply strategic thinking to tasks
• Able to work under pressure and adapt to changes within a fast-paced environment, with strong ability to multi-task.
• Self-motivated, meticulous professional who excels in both independent and collaborative work environments.
• Demonstrates strong project management acumen and analytical thinking.