Job Purpose

We seek an energetic and dynamic individual to support the development and maintenance of A*STAR?s document archive, ensuring timely access to information and the development of a robust knowledge base, while supporting the implementation and maintenance of records management systems that comply with statutory requirements, organizational policies, and IM4L standards.

Job Responsibilities

·          Organise, classify, and maintain records in all formats in accordance with A*STAR policies and SOPs as well as IM4L and other relevant regulatory compliance standards.

·          Facilitate timely retrieval of records and ensure proper access controls are in place.

·          Assist in monitoring adherence to records management policies, regulations, and retention schedules.

·          Ensure accuracy and completeness of records through regular audits and updates.

·          Provide administrative and operational support for records-related initiatives, including digitisation and system upgrades, billing and invoicing, outreach and engagement, etc.

·          Respond to internal requests for information promptly and professionally.

Requirements

·          Minimum Diploma in Information Management, Library Science, Business Administration, or a related discipline; applicants from other disciplines and fresh graduates are also welcome to apply as comprehensive training will be provided.

·          At least 1?2 years of experience in records management, information governance, or administrative support (fresh graduates with relevant internship experience may be considered).

·          Ensures accuracy in record classification and data entry for records of all formats i.e. digital physical, media, audio, etc.

·          Understands and applies IM4L as well as all other relevant statutory and regulatory requirements.

·          Ability to structure and categorise records for easy retrieval.

·          Comfortable with electronic records management systems and MS Office.

·          Clear and professional interaction with customers and stakeholders.

·          Handles confidential information responsibly.

·          Collaborates effectively with colleagues and supports team goals.

·          Responds positively to changes in processes and technology.