Responsibilities
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Provide administrative support for the office
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Provide general/administrative support during center events/visits.
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Calendar scheduling for assigned Directors & Heads
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Assist in Directors/Mgmt for internal training/claim/leave submission?etc
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Recep covering
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Raise purchase requisition
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Organise and schedule meetings in organized and coordinated manner
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Take meeting minutes and follow up on the action items
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Facilitate in arranging in the management oversea trip plan
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Maintain a systematic filing system
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Update and maintain the office policies and procedures
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Track, maintain and order office supplies inventory
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Maintain distribution/contact lists
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Provide general support to visitors when needed
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Handle requests and queries from management
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Drive Continuous Improvement for the administrative and secretarial Support Organisation
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Other adhoc duties assigned by Management/Reporting Officer
Job Requirements
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Diploma, those without a diploma but has relevant experience will be consider as well
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Diploma with relevant minimum 1-2 years of experience
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Relevant experience in administration work is a plus
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Able to breakdown the assigned work into deliverable tasks and provide realistic timeline for their completion
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Demonstrated excellent written and verbal communication skills
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A team player with excellent interpersonal skills
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Adapt at negotiation coupled with sound analytical skills
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Proficient in Microsoft Excel and Power Point
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Some knowledge of SAP is a plus
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Willing to be scheduled to work off shift hours in support of visits/events occasionally
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